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Submission Preparation Checklist

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.
  • The submission has not been previously published, nor is it before another journal for consideration (or an explanation has been provided in Comments to the Editor).
  • The submission file is in OpenOffice, Microsoft Word, or RTF document file format.
  • Where available, URLs for the references have been provided.
  • The text is single-spaced; uses a 12-point font; employs italics, rather than underlining (except with URL addresses); and all illustrations, figures, and tables are placed within the text at the appropriate points, rather than at the end.
  • The text adheres to the stylistic and bibliographic requirements outlined in the Author Guidelines.

Author Guidelines

Requirements for manuscripts submitted to the Gezira Journal of Health Sciences:

These requirements are adapted from the “Uniform Requirements for Manuscripts (URM) submitted to Biomedical Journals by the International Committee of Medical Editors”.

Submission of manuscript: Manuscripts or their contents must be unpublished, accepted for publication or under simultaneous consideration by another journal. A covering letter must accompany the manuscript and must be signed by all authors. Send three copies of manuscript to:

Omer Ahmed Mirghani, MRCOG


            Gezira Journal of Health Sciences

            Faculty of Medicine – University of Gezira

            P.O. Box 20 Wad Medani, Sudan

            Tel.:     00249-511-854279

            Fax:     00249-511-843415

            E-mail editor.gjhs@yahoo.com

Manuscript preparation: Manuscripts including tables, illustrations and references must be typewritten (double spaced) on A4 paper (210 x 297 mm) with margins of at least 1 inch (2.5 cm). Review the sequence, title page, abstract, text, acknowledgement, references, tables and illustrations. Begin each section or component on a new page. Type or print on only one side of the paper. Number the pages consecutively beginning with the title page. Three copies of manuscripts must be submitted. Manuscripts will not be returned to the author whether accepted, revised or rejected. When the article is accepted for publication, provide the latest version of the manuscript in electronic form.

Original articles: We invite original articles on all biomedical sciences particularly those focusing on community health problems. Original articles should be in the format of: title page, abstract, introduction, methods, results, discussion, acknowledgement and references. Abstract should be structured in not more than 250 words.

Reviews: The editorial board of Gezira Journal of Health Sciences seeks review articles addressing any health problem but priority will be given to those addressing major problems. Certain review articles will be by invitation.

Leading articles: The Editors take full responsibility of a leading article. The article should be in 600-900 words and addresses topics of current interest. It may be subjected to external reviewers and is normally assessed by the editorial board before being accepted. The editors reserve the right to make any necessary editorial changes.

Case reports: Should be limited to 800 words and three references (approximately 4 manuscript pages) and should include a synopsis and a standard abstract (not structured) of not more than 150 words.

Letters to the Editor:  Should be no more than 400 words (2 manuscript pages), no more than 4 references, no more than one table or figure and no more than 4 authors.

Academic activities: The Gezira Journal of Health Sciences publishes short reports of academic activities (seminars, conferences, workshops) convened in Gezira University. The report should include; a brief description of the activity, its main objectives, summary of the important papers presented and the main recommendations of that activity. Academic activities reports are not peer reviewed.

Title page: The title page should include: (1) the title of the article, (2) full name of each author plus his/her highest academic degree, (3) institutional affiliation, (4) the name of the department(s) and institution(s) to which the work should be attributed, (5) disclaimers, (6) name and address of the author responsible for correspondence, (7) short running title of no more than 40 characters.

Abstracts and key words: Provide Arabic and English abstracts. Abstracts for review articles and case reports should be unstructured and of not more than 150 words. Abstracts of original articles should be structured in not more than 250 words (objectives, methods, results and conclusion). Below the abstract provide 3 – 10 key words or short phrases.

Introduction: State the purpose of the article and its rationale. Give only pertinent references and do not include data from the work being reported.

Methods: Describe all the methods used in the study; patients, laboratory materials and other methods used. Identify apparatus (give the manufacturer name and address in parenthesis) and procedures in sufficient details to allow other workers to reproduce the results. Give references to established methods. Identify precisely all chemicals and drugs used. State clearly the nature of the study i.e. randomized controlled trial, retrospective review etc. Describe clearly statistical methods used for each analysis. Report results of statistical tests by stating the value of the test statistic, the number of degrees of freedom and the P value. Actual P values should be reported in two decimal places.

Results: Present results in logical sequence. Emphasize and summarize only important findings.

Discussion: Emphasize the new and important aspects of the study and the conclusions that follow from them. Relate the observations and findings to other relevant studies. Link the conclusions with the objectives of the study. Conclusions should be supported by the study data.

Tables: Type or print out each table with double spacing on a separate paper. Number tables consecutively in the order of their first citation in the text and supply a brief title for each table. Give each column a short or abbreviated heading. Place explanatory matter in footnotes. Explain in footnotes all nonstandard abbreviations that are used in each table. If you use data from another published or unpublished source, obtain permission and acknowledge them fully.

Illustrations: Three copies of all figures or photographs should be included with manuscript. Figures must be professionally drawn. Photographs should be in the size between 4 x 5 and 5 x 7 inches. Label each illustration on its back giving the figure number, first author and identification of the top of the illustration. Illustrations in colour are accepted and will be printed at no cost to the author.

References: References should be double spaced typed and should be in the Uniform Requirements Style (the Vancouver style). They should be numbered consecutively in the order they are first mentioned – Arabic numbers – and not alphabetically. All references must be cited in the text or tables. Unpublished data or personal communications will not be accepted as references.

Units and measurements: Give measurements of length, height and weight in metric units. Give all hematological and clinical chemicals in S1 units; equivalent values in traditional units could be used with or without the S1 units.

Abbreviations and Symbols: Use only standard abbreviations. Avoid abbreviations in the title and abstract. The full term for which an abbreviation stands should precedes its first use in the text.

Ethics: When reporting experiments on human subjects, indicate whether the procedures followed were in accordance with the Ethics Committee (country or institution). The manuscript should include a statement confirming that an informed consent was obtained from each subject.

Language: Articles will be accepted either in Arabic or English. Arabic terminology should be standardized according to the United Arabic Medical Dictionary.

Authorship sheet: should be filled by the main or corresponding author. This is mandatory for further processes. All authors should fill in their names, role/participation and signatures. This is to clarify the originality of their work and to transfer the copy right to the journal